State of Rhode Island hiring Assistant Administrator/clerk (treasury Unclaimed Property) in Providence, RI | LinkedIn (2024)

Class Definition

GENERAL STATEMENT OF DUTIES: To be responsible for the timely and accurate input and balancing of Unclaimed Property Holder reports; and to do related work as required.

To actively participate in outreach initiatives related to the processing of unclaimed property claims including travel to other state offices, community centers and other locations in order to further the core mission of returning unclaimed property to its rightful owner.

To professionally, courteously and respectfully treat all contacts with customers of the General Treasurer's Office including the public, other government agencies, the business community, fellow employees and any other customers, both in person, when answering incoming phone calls, emails, letters and any other form of contact, and to project a customer-friendly attitude committed to provide high quality customer service.

To perform duties as directed to support the operations of the General Treasurer's Office during times of increased departmental workloads, including but not limited to working on a temporary basis (not to exceed 3 months, which may be extended by mutual agreement) in the Crime Victim Compensation Program, General Administration, Business Processing, Employees' Retirement, Unclaimed Property and/or the Investment Division. Designated managers within each division will review work for conformance to established procedures and regulations. Employees will not be disciplined for their inability to meet job requirements which are specific to a position to which they are temporarily transferred. Experience, including working in other departments, may be considered as a factor in selecting employees for promotions and/or transfers to new positions.

SUPERVISION RECEIVED: Works under the general supervision of a supervisor who reviews work for conformance to established procedures and regulations.

SUPERVISION EXERCISED: Non

Illustrative Examples of Work Performed

To first and foremost, send stocks and dividends to custodians; track stocks and mutual funds not transferable to our custodian and order stock transfers to the claimants.

To perform a variety of tasks related to the receipt and processing of unclaimed property reports which would include (but not be limited to) such duties as: reviewing holder reports for compliance; overseeing the input of submitted report data to the computer system; issuing holder reports as per the unclaimed property law time schedule.

To respond to and process claims for unclaimed property either via telephone, email, correspondence, or in person inquiries from claimants; to provide claim forms; respond to questions related to the Unclaimed Property Law; review completed claim documents; scan claims, approve (Level I) claims; process all necessary vouchers for the settlement of claims; assists in the opening and tracking of safe deposit box contents in preparation of auctions.

To assist in all aspects of the unclaimed property operation; the auction of unclaimed property; and preparation of internal/external reporting related to the status of unclaimed property.

To ensure that database reports are produced when due and at the request of supervisors and users. To track departmental work volumes and report results to management on a regular basis.

The incumbent participates in outreach activities including: travel to community centers, events, tradeshows, and other state offices.

Perform other duties as assigned and to do related work as required.

Required Qualifications For AppointmentKNOWLEDGES, SKILLS, CAPACITIES: Must have an understanding of the unclaimed property process, the unclaimed property computer system, and a full understanding of the Unclaimed Property Law. Must demonstrate a working knowledge of computer systems and their utilization in a practical application; candidates should be proficient in using Microsoft Word, Microsoft Excel, with particular focus on reporting and advanced formulas. Excellent verbal and communication skills required.

EDUCATION AND EXPERIENCE: Must have a college degree and experience such as may have been gained through considerable employment related to unclaimed property reporting and claim processing. Must have experience in reviewing work of others and providing direction in the completion of related duties and/or related projects. Must possess the ability to organize, present and design data in formats applicable to users' needs.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

If an applicant is unable to perform any essential job functions because of his/her disability but can achieve the required results by means of a REASONABLE ACCOMMODATION, then the individual shall not be considered unqualified for the position.

NA

01

Are you a member of Council 94 Local 2884? (You must answer this question correctly to be considered based on your union affiliation. If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.)

• Yes
• No
  

02

Are you a state employee who is a member of Council 94? (You must answer this question correctly to be considered based on your union affiliation. If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.)

• Yes
• No
  

Required Question

Agency State of Rhode Island

Address One Capitol Hill

Providence, Rhode Island, 02908

Website http://www.apply.ri.gov